Smoke-Free Policy

Title:  Smoke-Free Policy
Policy #:Academic-10
Effective Date:July, 2018
Approved By:Administrator, October 2017
Last Revision:November 16, 2019
Next Review:December 2020

1. Introduction

MacMillian Institute of Applied Health Sciences (“the College”) is committed to promoting a healthy working, learning and teaching environment which is integral to the personal, professional and academic growth of students, faculty, staff and visitors. MacMillian Institute demonstrates this commitment by being a smoke-free environment to ensure students, staff, faculty, and visitors are not exposed to second-hand smoke while on College property.

2. Purpose

The purpose of this policy is to ensure the health and wellbeing of all members of the College community. This policy serves to:

2.1 Confirm MacMillian Institute’s commitment to a healthy and safe working, learning and teaching environment;

2.2 Minimize exposure to second-hand smoke by prohibiting smoking/vaping of commercial tobacco products, cannabis, and/or non-tobacco (e.g., herbal) products on College property including the student residence;

2.3 Communicate restrictions regarding smoking/vaping of commercial tobacco products, cannabis, and other products intended for smoking/vaping including non-tobacco (e.g., herbal) products;

2.4 Support reduction and cessation of smoking in all forms through education and increased access to resources and support such as counselling; and

2.5 Acknowledge that tobacco (sema) is a sacred medicine to indigenous cultures and that tobacco and other sacred medicines (e.g., sage, sweetgrass, and cedar) are often used in traditional events and ceremonies.

3. Scope

This policy applies to all members of the College community while on College property in Canada.

4. Definitions

Cannabis is a broad term used to describe the various products derived from the leaves, flowers, stem, and resin of the Cannabis sativa and Cannabis indica plants, or hybrids of the two. These products exist in various forms and are used for different purposes medical, recreational, and industrial). Cannabis contains chemical compounds call cannabinoids, which act on receptors in the brain and have psychoactive or mind-altering effects.

College Property means any property, including the grounds, buildings, structures, and facilities, which is owned, leased/licensed, operated and/or used by the College, and the College student residence (including, without being limited to, elevators, hallways, parking garages, party or entertainment rooms, laundry facilities, lobbies and exercise areas).

College Vehicle means any vehicle or conveyance operated by the College, including any vehicle owned by the College, rented, leased, and/or licensed on either a short term or long term basis by the College, and/or other consignment/assignments or such vehicle to the College

College Community Members include employees, students, applicants, participants in College activities and programs, members of the Board of Governors, and members of committees established by the College, volunteers, contractors, and individuals providing service or research, individuals or groups who use/rent College facilities and/or resources and visitors.

Electronic Smoking Device(s) is any device that contains a power source and heating element designed to heat substances such as but not limited to tobacco and cannabis to produce vapour intended to be inhaled. The term includes any such device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, e-hookah, or vape pen, or under any other product name or descriptor.

Smoking/vaping includes inhaling, exhaling, or burning tobacco, cannabis or other substances, whether natural or synthetic, using any lighted or heated cigar, cigarette, or any device intended to light or heat substances for inhalation, including pipes, hookahs (waterpipes), vaporizers, or any electronic smoking devices.

Tobacco Product(s) is any substance containing the tobacco leaf, including but not limited to, cigarettes, cigars, pipes, hookah (waterpipe), shisha, bidis, blunts, clove cigarettes, or any other preparation of tobacco.

5. Policy

5.1 Smoking/vaping is prohibited on all College owned and leased properties including the College student residence.

5.2 Smoking/vaping is prohibited in any vehicle, including personal vehicles, while on College property. Smoking/vaping is prohibited in College owned vehicles at all times, on or off College property in accordance with the Smoke-Free Ontario Act, 2017.

5.3 MacMillian Institute of Applied Health Sciences recognizes the unique relationship that many Indigenous cultures have with the use of tobacco as sacred medicines for traditional and spiritual purposes in accordance with the Smoke-Free Ontario Act, 2017.

5.3.1 The use of tobacco and other sacred Indigenous medicines such as sage, sweetgrass, or cedar for traditional Indigenous cultural purposes may take place in pipe ceremonies by pipe carriers and in smudging ceremonies.

5.3.2 The College supports an environment that is inclusive and welcoming while ensuring that the use of these sacred medicines is conducted safely and in compliance with all applicable legislation and standards.

5.4 This Policy shall be interpreted in accordance with the Ontario Human Rights Code. College employees and students may seek accommodation under the applicable College policies which include the Accommodation for Persons with Disabilities and/or Medical Issues Policy and Procedures, the Duty to Accommodate (Non-Medical) Policy and Procedures, the Accommodation Procedures for Students with Disabilities and the Religious Accommodation Procedures.

5.5 In the event that this policy conflicts with another policy or legislation, the policy, provision or law which is more restrictive of smoking/vaping will prevail.

5.6 Individuals smoking/vaping in areas surrounding College property are expected to avoid littering, and to respect municipal by-laws and provincial legislation. Individuals are asked to be considerate and respectful of neighbouring residents, businesses and institutions.

6. Support for Smoking Cessation

The College supports students’ and employees’ smoking/vaping cessation efforts through various available education and cessation supports.

6.1 Employees may access cessation support through the Employee Assistance Program (EAP).

6.2 Students may access smoking/vaping cessation services, counselling or personal support services through the Counselling Centre, the Centre for Accessible Learning and Counselling Service (CALCS) and/or student plan resources (such as We Speak Student/Aspira, International Student Support Program (ISSP),,

7. Enforcement and Accountability

7.1 All members on the College community shall comply with this policy at all times to ensure a healthy and safe working, learning and teaching environment.

7.2 Noncompliance with this policy by employees will be subject to the terms and conditions of their employment. Noncompliance with this policy by students will be subject to the Student Code of Conduct Policy and Procedures.

7.3 The College does not condone reprisal against any employee or student who acts in accordance with, or seeks enforcement of, this policy.

7.4 The College has identified roles and responsibilities as follows:

7.4.1 Managers and Heads of Departments

a) Ensure that students and employees are aware of this policy and of the referral mechanisms for those seeking assistance for smoking/vaping cessation or substance use.

b) Ensure compliance with this policy and other related College policies including the Occupational Health and Safety Policy and the Use of Cannabis Policy.

7.4.2 Facilities and Services Division

a) Post and maintain appropriate smoke-free signs throughout the College.

b) Monitor and remove smoking-related refuse found on College property.

7.4.3 Life, Safety and Security

a) Respond and resolve policy compliance concerns from community members;

b) Issue warnings through Security Services as appropriate and in compliance with regulatory provisions; and

c) Raise awareness of this policy and its rationale among the College community in collaboration with other college departments and services.

7.4.4 Student Life

Ensure health promotion efforts are undertaken with respect to cessation and supports for students and provide direction to cessation support services when requested by students.

7.4.5 Human Resources

Ensure health promotion efforts are undertaken with respect to cessation and supports for employee groups and provide direction to community-based cessation support services when requested by staff and faculty.

 Student Code of Conduct – Complaint Procedures

 Use of Cannabis Policy

9. Policy Ownership


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