Grading Policy

 Title:Grading Policy
Policy #:1
Effective Date:September, 2016
Approved By:Board of Governors, December 2015
Last Revision:July 28, 2019
Next Review:December 2020


1. Introduction

MacMillian Institute of Applied Health Sciences (the “College”) is committed to providing a learning centered environment for students that is transparent and equitable. The grading system assists the College in having a consistent way of evaluating and communicating students’ satisfactory demonstration of learning outcomes and achievement of the essential knowledge and skills required by graduates of a particular program.

2. Purpose

The purpose of this policy is to establish a clear, consistent and equitable approach for recognizing and reporting student academic achievement.

3. Scope

This policy applies to all courses at MacMillian Institute of Applied Health Sciences with the following exceptions where applicable:

• Collaborative programs;

• Joint diploma or joint degree programs;

• Skill Based courses (such as Literacy and Basic Skills programs);

• Joint programs with industry partners;

The above programs may have special grading methods and these will be included in their specific course outlines.

4. Definitions

A Grade is a value used to represent the quality of a student’s learning.

A Special Grade signifies a student’s standing within a course or the status of the course itself. Special Grades are not used in the GPA calculation unless otherwise noted in section 5.10.

5. Policy

5.1 Students’ culminating academic performance in each course shall be recorded as a letter grade. Percentages shall convert to letter grades as shown in the grading scheme listed in Appendix A – The Grading Scheme.

5.2 Students shall be assessed on their achievement of the established course learning outcomes. A passing grade verifies and communicates that the student has demonstrated, through assessment, the significant integrated learning required to meet learning outcomes.

5.3 Grades shall be calculated based on the assessment and evaluation scheme as stated in the course outline.

5.4 The Cumulative Grade Point Average (CGPA) shall be calculated by dividing the total number of grade points earned by the total number of credit hours. All grades in a student’s entire academic history are used to calculate the CGPA except in the case of repeated courses (as per section 6).

5.5 The Grade Point Average (GPA) shall be calculated by dividing the total number of grade points earned by the total number of credit hours within a program. GPA for a program is calculated at time of graduation from the program.

5.6 The standard pass mark in each course shall be 50 per cent (equivalent to a D grade or 1.0 grade points), unless stated otherwise by the school/department offering the course. Certain courses require minimums greater than 50% and/or have mandatory components to achieve a passing grade (in all such cases the course outline will offer details). 5.6.1 Attaining passing grades in all courses does not guarantee eligibility to graduate. Students must attain a GPA of 2.0 in order to meet graduation requirements. Some programs require a GPA higher than 2.0 to be eligible to graduate.

5.7 For some preparatory or skill courses, students may receive grades only for completed units.

5.8 The academic transcript shall represent the entire academic history of a student at MacMillian Institute of Applied Health Sciences; all grades shall be recorded on the academic transcript with the exception of grades assigned by another institution (for example, University of Toronto or Ryerson University).

5.9 Final grades shall be released by Enrolment Services and shall not be considered an official grade before such time.

5.10 Special Grades 5.10.1 Failure Non-Attendance (FNA) may be assigned when a student has been absent without permission from required course activities. This grade shall be counted as a failure in the calculation of CGPA, GPA and academic standing.

5.10.2 Pass (P) may be assigned to signify achievement in a course where a percentage grade is not appropriate.

5.10.3 Incomplete (I) a) Incomplete shall be a temporary grade intended to be an acknowledgement of a legitimate reason for granting a one time, limited extension to the time normally allowed to complete all course requirements.

b) Students shall have up to 12 calendar months after the scheduled end of the course to successfully complete required additional work as determined by the faculty member who assigned the grade and thereby qualify for a passing grade. After 12 calendar months, Incomplete grades shall be converted to a failing grade and the student must repeat the course in order to achieve a passing grade.

c) A prerequisite course in which an Incomplete grade has been assigned must be successfully completed before the student is allowed to proceed to the subsequent course unless otherwise approved by the appropriate Academic Manager (Dean or designate).

d) The number of Incomplete grades a student is permitted to receive in one semester shall be established by the School/Department.

5.10.4 Aegrotat Standing (AEG) may be granted to the student who has completed a substantial amount of coursework (e.g., near the end if the course), and whose performance was at minimum a passing grade but where, because of a verifiable medical condition, the student was unable to complete the course.

5.10.5 Audit Status (AUD) a) Some courses at the College may be audited with permission of the School or Department. Students registered as auditing a course may attend classes and participate in class discussion, but they shall not be evaluated or receive course credit.

b) Distance education courses and courses with more practical and developmental components (such as language, laboratory or activity courses) may not be eligible to be audited.

5.10.6 Course In Progress (CIP) may be assigned when the course timeline is inconsistent with the semester’s end. Once the course is completed, the appropriate letter grade and numerical equivalent, if applicable, will replace the CIP grade.

5.10.7 Transfer Credit (TCR) shall be assigned when the student is awarded course credit for previously completed credit obtained at a recognized postsecondary institution.

Page 4 of 5

5.10.8 No Grade Required (NGR) shall be assigned for courses without a formal assessment scheme.

6. Repeated Courses

When a student repeats a course he/she had previously taken and achieves a higher grade, the new grade shall replace the previous one in the calculation of the CGPA and GPA and the original lower grade shall no longer be included in the CGPA and GPA. Both attempts (grades) shall be recorded on the academic transcript.

7. Cross Reference to Other Existing Policies, Appendices or Regulations

• Academic Standings and Progression toward Graduation, Withdrawal, Dismissal, Appeal, Graduation and Re-Admission for Degree Programs Policy

• Academic Standings and Progression and Re-Admission for Diploma and Certificate Programs Policy

• Assessment and Evaluation Policy

• Grade Appeals Policy and Procedures

• Procedures for Withdrawing from a Course or Program

• Recognition of Prior Learning Policy

• Recognition of Prior Learning Policy – Equivalence and Substitution Procedures

• Recognition of Prior Learning Policy – Prior Learning Assessment and Recognition Procedures

• Recognition of Prior Learning Policy – Transfer Credit Procedures

8. Policy Ownership

Associate Vice President (Academic Excellence)

9. Procedures

Incomplete Grade (I Grade)

Quick Contact